Microsoft Exchange Online helps you protect your data and keeps your employees connected with secured, reliable access to email, calendar, and contacts—from virtually any device.

1) Control your costs and provide financial flexibility for your organization

Office 365 is supplied with a monthly pricing structure and offers great price flexibility with its services. There are various subscription plans to choose from and therefore you can choose a plan depending on your needs, instead of paying large amounts upfront for the tools you may need to run your organization. You can pay only for the products you need and when you need them, giving you scalability and cost-effectiveness. Many of the products within Office 365 can be purchased individually but quite often it makes more sense to purchase a plan. Businesses prone to changing size are ideal candidates for Office 365 for the maximum benefit, as it supports so much scalability.

2) Work from anywhere and at any time

Office 365 is a cloud-based solution that allows users to access their documents anytime/anywhere from PCs, Macs, iOS, and Android devices. Ideal for home, part-time, and full-time workers making it perfect for modern work environments. Options for 2 factor (bank like logon) authentication are available for extra security while accessing your office 365 system. You can even wipe your mobile/smart device remotely if lost or stolen. Depending on the license you choose, a copy of Office 365 can be downloaded and installed or you can work with the reduced functionality of web based applications.

3) Cut the cost and streamline IT support and maintenance

For on-premise deployments, all of the installation, support, repair and upgrade costs for your infrastructure adds a significant cost to your organization. With Office 365, this is reduced significantly. No local servers to go wrong, to upgrade or manage. No software upgrades or patch rollouts to complete. With Office 365 all hardware and software upgrades are completed by Office 365 and in the vast majority of cases no action required by you (other than an email to read, informing you of a change).

Local devices like PC’s, Laptops, tablets, printers, Smartphones and of course your internet connection will still need support and upgrades but all the complex business-critical services are held in the cloud with a 99.9 % service uptime. If your local device does go wrong it can be easily swapped out without the intricacy of having to install complex productivity packages which are held in the cloud instead.

In addition to this, Office 365 are working on new functionality all the time and such functionality is also provided from the cloud and without the cost of implementing locally.

4) Excellent communication and collaboration tools

Today’s businesses require the best collaboration tools and smooth communication within and outside your organization is a necessity.

Applications included in Office 365 allow users to work in real-time. For example, multiple users can edit a document in Office 365 from different locations. In this way, the overall productivity of a company increases. Using Office 365, users can communicate with teammates and third-party users. Outlook Web App (OWA) is the email client included with all Office 365 plans that ensures easy exchange of emails and other files with complete security. Office 365 users can also use Yammer and Staffhub applications for socializing with the members of their enterprise.

Office 365 Teams is a chat-based workspace that features group and private messaging. Within each team, users can create different channels to organize their communications by topic. Each channel can include a couple of users or scale to thousands of users.

SharePoint helps organizations to share and manage content, knowledge, and applications. It empowers teamwork, helps to find information quickly and allows collaboration.

5) The best in Security and Compliance

Managed security and tools to make your security even greater. Among all the cloud-based suites, Office 365 is prominent for providing the best security measures to protect your data. Office 365 manages your deleted data according to their own Data Loss Prevention Policy. Office 365 also complies with HIPAA, FISMA and ISO 27001. Users get the help of the most recent technology to safeguard their files over the cloud.

6) Scalable from very small to very large

If you have ever worked with on-premise IT solutions, you will know the headaches that can occur when you run out of system resources or storage. Upgrading is not a simple exercise and costs can quickly mount up. Office 365 is a highly scalable solution, allowing it to grow or shrink to meet your organization’s requirements. Adding additional available storage is easy and the resource available can just grow and shrink with the state of your organization’s requirement.  This means that adding storage or additional solutions is generally a breeze.

7) Anti-spam and Malware protection built-in

If you utilize Office 365 email services, then you will find your email automatically protected by Office 365’s anti-spam and Malware solution.  Your inbound and outbound messages are protected from malicious software and this helps protect your network from spam transferred through email. Administrators do not need to set up or maintain the filtering technologies, which are enabled by default. However, administrators can make company-specific filtering customizations in the Exchange admin centre (EAC).

8) One Drive for Business

OneDrive for Business lets you store and protect your files, share them with others, and get to them from anywhere on all your devices. Utilizing the supplied sync app, your OneDrive space can be seen from your local device like a local disk drive and you can also sync locally for offline use.

9) Microsoft Office 2019

Depending on the subscription, Office 365 provides you with the latest version of the Office desktop applications that you’re already familiar with, such as Word, Excel, and PowerPoint.

Even though Office 365 is a cloud-based service, Office desktop applications don’t run in the cloud. Instead, users download Office applications from the Office 365 portal and install them on their local computers. This method of purchasing Microsoft Desktop applications may be beneficial for your organization and replace the separate purchase of these office productivity tools if it’s time to upgrade.

10) Azure Integration with Office 365

Office 365 uses Azure Active Directory (Azure AD) to manage user identities behind the scenes. Your Office 365 subscription includes a free subscription to Azure AD so that you can integrate Office 365 with Azure AD if you want to sync passwords or set up a single sign-on with an on-premises or Azure environment. You can also buy advanced features to better manage your accounts.

Azure also offers other functionality, like managing integrated apps, that you can use to extend and customize your Office 365 subscriptions.

We hope you find this article helpful. Please note, Office 365 is not suitable for every type of organization, spending time evaluating the benefits of moving to office 365 and investigating the impact it will have on your organization is recommended before taking the leap.


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